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4 Reasons Your Business Needs Microsoft Exchange Online

by | Jun 9, 2020 | Office365

While an email server serves important functions in any business, maintaining one can be quite a hassle. Not only does it need to be constantly and carefully looked after by a professional, but any problems that do occur can cause downtime that disrupts the smooth flow of business. Fortunately, there is a solution to this, and it lies in Microsoft Exchange Online, a service offered with Office 365.

Unfamiliar with Microsoft Exchange Online? It is an email server that bases all its operations in the Microsoft cloud, allowing you to enjoy the benefits of an email server with almost zero disruption. With that said, here are some of the benefits of using Microsoft Exchange Online for your business:

Reduces responsibilities

Having a cloud-based emailing system makes life easy for you and your employees. No longer would you need to spend time buying, installing, and upgrading hardware to keep a physical emailing server up and running. You would not have to worry about keeping a watchful eye on the server for maintenance and repairs, or waste time addressing problems should any occur,

Because you would have outsourced this need to a third-party, all those responsibilities are taken care of by professionals. Put simply, you get the utility of email servers without the burden of taking care of it.


No matter your location, you can keep your devices’ email applications in sync across all platforms as long as you have access to the Internet. What Microsoft Exchange Online does is that it stores all your emails and their related data online, sharing this information to all devices that have access.

This means that even if your PC dies and can no longer be used, you would still have access to all your emails on your smartphone or tablet.

Saves money

Perhaps the best part about Microsoft Exchange Online is that opting for cloud services helps save a lot of money. You would not need to set up and upgrade a server or perform constant maintenance on it, all of which can rack up quite an amount of cash especially in the long run.

To add to this, the service also comes bundled with many other features and helpful tools. This means you would not need to pay extra for additional software such as Office 365, helping you save even more money.

Protects data

Security, while essential due to the nature of the internet, can be tough and expensive to maintain. However, with Microsoft Exchange Online, this task becomes simple. That is because you do not have to do anything about it anymore.

While the cloud service implements security measures such as encryption and the like, there are many other security features such as protection against mistakenly sending email to unauthorized recipients.

Put simply, Microsoft Exchange Online helps create a much safer email environment for your business. It guards your emails against attackers trying to steal information and addresses user errors such that can expose your data.


While we have mentioned only four benefits with Microsoft Exchange Online so far, there are just so many more that we can talk about. For example, the cloud service keeps all your data in one spot, allowing for easy access. Another benefit would be that the service can easily be scaled to your needs.

In summary, Microsoft Exchange Online makes life easy for you and your employees in many ways. If you have not implemented it yet in your business, then we recommend you do so right away.

Our team at BaseHost offers a myriad of services, from hosting to website design, to SEO and more! If you are looking for Office 365 email plans to support your emailing needs, reach out to us today!

Anna Henchy / About Author

Anna is a marketing whiz. She's been working in the online space with a specialisation in rich content creation for close to 10 years. Anna's our dedicated copywriter and BaseHost blogger.

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